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BYLAWS of First Friday Fandom
of Colorado Springs, Colorado

The organization governed by these Bylaws is First Friday Fandom, a Colorado non-profit corporation in Colorado Springs, CO., abbreviated FFF.

ARTICLE I

Membership and Dues

A.    Members

  1. Members shall be admitted and participate in FFF activities according to these Bylaws.
  2. Only members who are in good standing as defined in the Bylaws shall hold office, propose business, or vote.

B.    Eligibility

  1. All persons who have attended three meetings of FFF are eligible for membership.  They become members by being nominated by one or more of the Trustees and paying yearly dues.

C.    Dues

  1. Dues shall be set by the membership for each year by the December meeting of the previous year.
  2. Dues shall be due as of the first regular meeting in January.
  3. Dues may be paid in advance.
  4. Any member must pay the full year’s dues regardless of the date of payment.
  5. Any member who is delinquent in their dues for an entire year shall be dropped from the membership list.
  6. The Treasurer shall keep a list of all current members.

D.    Membership Revocation

  1. A petition to revoke any membership may be presented in writing at any regular meeting.
  2. It must state the grounds and be signed by at least one quarter of the members and be communicated to the member concerned at least 10 days before the presentation of the petition for action.
  3. If the petition is approved by a vote of 2/3 of the members present at the next meeting after the petition is presented then the membership is revoked.
  4. The revoked member’s dues for the year shall be refunded.

E.    Quorum

  1. A quorum shall consist of one quarter of the number of members which includes 2 officers of the Executive Board.  Such a quorum must be present at any meeting at which a vote is taken.
  2. There shall be no absentee or proxy voting.

ARTICLE II

Board of Directors

A.    Board Members

Except where specifically allocated elsewhere in these bylaws, conduct of FFF’s affairs is controlled by its Board of Directors which shall consist of the following officers:

  • President
  • Vice President
  • Secretary
  • Treasurer
  • Social Media Secretary
  • Three (3) Trustees, and
  • The Chairman of any Convention sponsored by FFF until after the business of their Convention is closed.

B.    Elections

  1. All elections shall be supervised by the Trustees Committee.  Any Trustee who is running for office shall appoint a counter for that office who is acceptable to the other 2 Trustees.
  2. The election of all Directors (except any Convention Chairmen) shall take place during the first regular meeting in December.  Those elected at that meeting shall assume their offices at the first regular meeting in February.
  3. Before the election the Trustees shall draw up a slate of nominees for all offices and present it at the November meeting.
  4. At the December meeting the Trustees shall also receive seconded nominations from the floor and shall announce all candidates in order nominated.
  5. If only one candidate is nominated that candidate can be confirmed by a simple voice vote.
  6. If more than one candidate is nominated then the election shall be counted by the “Australian” ballot method.
  7. The order of nomination and election shall be:
      1. President
      2. Vice President
      3. Secretary
      4. Social Media Secretary
      5. Treasurer
      6. Trustee
      7. Trustee
      8. Trustee

C.    Succession

The Vice President shall succeed to the Presidency in the event the President cannot fulfill their term.

D.    Vacancies

Any other vacancies occurring on the Board shall be filled by a by-election.  Those so elected shall serve for the remainder of the term of the officer replaced.

E.    Removal

  1. A petition for the removal of a member of the Board may be presented to the Board in writing at any time.
  2. Such petitions must state the grounds for removal and must be signed by at least one quarter of the members.
  3. If the other members of the Board unanimously agree that the removal is justified, they shall suspend the officer and appoint a temporary replacement.
  4. Such action and the grounds for it shall be mailed to all members.
  5. At the first regular meeting held at least 10 days after such notice, removal from the Board shall become permanent if approved by a 3/4 majority of the members voting.
  6. Any office so vacated shall be filled as prescribed in Article II, section D.

ARTICLE III

Officers

A.    The President shall:

  1. Preside at all meetings.
  2. Exercise general supervision over the properties and activities of FFF.
  3. Appoint members to committees.

B.    The Vice President shall:

  1. assume the duties of the President during the absence of the President.

C.    The Secretary shall:

  1. Keep and post the minutes of all meetings of the club.

D.    The Social Media Secretary shall:

  1. Be Custodian of all club records and archives.
  2. Ensure that monthly notices of the location and time of each meeting are posted at least one week before the meeting in a publicly available location.

E.    The Treasurer shall:

  1. Receive all FFF funds and maintain them in an account separate from their own.
  2. Maintain the official membership list.
  3. Pay out funds only when approved by the board or the membership by vote.
  4. Submit their records for audit whenever requested by the Board or by a petition of 1/3 of the membership.

F.     The Trustees shall:

  1. serve on the Trustee Committee.

G.    A Convention Chairman shall:

  1. Be elected by regular members at a regular meeting designated by the membership.
  2. Be authorized to transact all necessary business and set necessary rules pertaining to the Convention they have been selected to organize and to appoint all its officers.
  3. Serve on the Board until the business of their Convention has been closed.

ARTICLE IV

Committees

A.    Standing Committees

  1. The standing committees of the Board of Directors shall be:
    1. Trustee Committee
    2. Refreshment Committee
    3. Book Committee

B.    The Trustee Committee

  1. Shall vote on all applications for regular membership.
  2. Shall Supervise all elections.
  3. Shall Prepare a slate of nominations for all club offices scheduled to be voted upon.
  4. Shall Announce that slate at the regular meeting just previous to that of the election.

C.    The Refreshment Committee

  1. The Refreshment Committee shall arrange for various persons to provide refreshments at club meetings and other club activities.

D.    The Book Committee

  1. The Committee shall choose the reading list for each year on or before the November meeting and present it to the membership for approval.
  2. Once approved, the list will be given to the Secretary for publication in the minutes and to the Social Media Secretary for general publication.
  3. Once approved, copies of each book will be purchased and maintained at a central location for club member use.

E.    Special Committees

  1. Special committees shall be formed by the President at such times as deemed necessary.

F.     Authorization

  1. None of the committees shall have the full authority of the Board to conduct activities unless authorized as provided by Colorado law.

G.    Committee Removal

  1. Appointed FFF officials may be removed:
    1. by those who appoint them,
    2. by a simple majority vote of the voting FFF membership at the business meeting following the introduction of a resolution for that purpose, or
    3. by a unanimous vote of the FFF Trustees.

ARTICLE V

Meetings

A.    Scheduling

  1. FFF’s regular meetings shall occur on the first Fridays of each month.  Exceptions can be proposed and approved at a meeting at least one month prior.
  2. Special meetings can be called by the President.

B.    Announcing

  1. The place and time for the next meeting shall be designated by the Chair before the meeting adjourns.

C.    Order of Business

  1. The order of business of all regular meetings shall be:
    1. Call to order
    2. Approval of the previous minutes as posted or read.
    3. Reports of officers.
    4. Reports of committees.
    5. Unfinished business.
    6. New Business.
    7. Announcements.
    8. Adjournment.

ARTICLE VI

Additional Procedures

All procedural questions not covered by the Articles and Bylaws shall be decided by reference to Robert’s Rules of Order, Newly Revised.

ARTICLE VII

Amendment of Bylaws

  1. Any proposed amendment must be signed by at least one quarter of the members and be submitted in writing at a regular meeting.
  2. Such proposals must be read at that meeting.
  3. A vote shall be taken at the next regular meeting after the proposal is submitted and read.
  4. Passage shall require a 2/3 majority of those members voting.

(Bylaws last revised March 1st, 2024)