Attendance: 13 in person; 1 online
Of which officers: 8
Meeting called to order at 7:15 PM
President’s Report: NTR
Vice President’s Report: NTR
Secretary’s Report: Previous minutes have been posted on website with corrections to hotel room code. (2701COSI)
Social Media Secretary’s Report: Meeting info posted on Facebook and via email.
Treasurer’s Report:
- We have money. Our bank has changed names. Ent is now Wings. They have a branch in the UCCS student library. How convenient.
- We got rid of our previous PayPal account which was tied to a personal account. We have established a new organization account with access for the treasurer and president. Bora Bora!
Trustees’ Report: Alex and Dany were nominated to club membership. Passed unanimously.
Book Committee: Will report next meeting.
Insurance Committee: We need to find out how much insurance the hotel requires for COSine.
Refreshments Committee:
- Lisa brought Bulgarian rose chocolates.
- Karen made Hraun “lava” cakes.
Tech Committee:
- We have a new website: firstfridayfandom.org
- We need to add a link for people to contact us for more information, but we need to own the domain first. We need to contact Ted to transfer ownership of the domain name.
COSine 2026: We still have outstanding checks.
COSine 2027:
- 97 memberships so far.
- 57 room nights. Target 112. If you plan to stay at the hotel, get your room soon! Note that they require a one-night non-refundable deposit.
- Ideas for charity: Dolly Parton’s Imagination Library. Pikes Peak United Way has said they will stop functioning as the local distribution partner for this as of January 2027. Thus far, no new local partner has been found.
- We need to talk to the ConSuite Committee. We will have a dedicated room for the ConSuite in our event space. We cannot serve hot food, and we can only do prepackaged snacks. We could have the hotel do catered events in there. They will provide water, hot tea, coffee, hot chocolate.
- We will have a catered event for the author signing.
- Zoom meeting for COSine sometime this month.
- Although the rooms are more expensive, the hotel costs to the club will be less than our previous hotel.
- We need to inventory and organize the storage locker sometime before the end of the year.
Unfinished Business:
- Do we want to rent a theatre and see a movie together? Tell Eli if there’s a movie you want to see.
- Karen nominates: Labyrinth will be released for its 40th anniversary starting January 8, 2027.
- (Pikes Center is doing a simulcast with live orchestra by the Philharmonic on Oct. 13th. Tickets may be beyond our budget since the cheapest ticket is more than four times our annual dues.)
New Business:
- Should we post the by-laws on the website? The secretary will send them to Arlen to post.
- We should also list our legal status on the website.
- We still need volunteers to go through the state Games Manager training to help run the raffle.
- Our December book will be the Hugo winner: The Everlasting by Alix Harrow
Announcements:
- NASA’s Nancy Grace Roman Space Telescope successfully launched on a SpaceX Falcon rocket on Sunday, August 30.
- There was a lunar eclipse recently. There will be a total eclipse of the sun visible from Australia on July 22, 2028 shortly before WorldCon 2028 (July 27-31 in Brisbane). The eclipse will be total in Sydney, but not in Brisbane.
Meeting was adjourned at 7:50 PM
Book Discussion: John Ringo Princess of Wands
Next Meeting: Oct. 2, 7:00 PM
Next Meeting’s Book: Warrior’s Apprentice by Lois Bujold